Administrative Assistant (Part-Time)

Reports To:  Executive Director
Status:  Part-Time (20 hours a week)
Hours:  Monday-Thursday | 9:00 a.m. - 2:00 p.m.
Hours may vary depending on nights, weekend and holiday event schedule
Hiring Range: $15.00 - $20.00 hourly

• Provide administrative support to the Executive Director and staff.
• Prepare board minutes and agenda packets for board and committee meetings.
• Create, track, and manage all organizational invoices using the established numbering system and Invoice Tracking spreadsheet in Dropbox.
• Perform weekly QuickBooks transaction coding to maintain accurate and current financial records.
• Finalize monthly coding report and export monthly coding, Stripe transaction reports, and SpotOn transaction reports at the end of each month.
• Download and organize monthly bank statements for the operating and checking accounts
• Organize and maintain all monthly financiales in physical and digital expense and income FY Binders.
• Draft and manage all sponsor, entertainment, and event-specific contracts in coordination with the Executive Director.
• Maintain organized digital files in Dropbox including event records, contracts, marketing assets, and financial documents.
• Check the organizational email regularly and process incoming invoices and payments.
• Track and manage all recurring auto-draft and manual monthly payments.
• Support the Executive Director with City of Greenville contract renewals, Council presentations, and invoice submissions.
• Manage annual subscription renewals for Eventeny, Greenvelope, and other organizational platforms.
• Maintain the organizational Logins spreadsheet in Dropbox to ensure all system credentials are current.
• Other duties as assigned by the Executive Director.