The AVP for C&I leads, supervises, and monitors the following direct reports: Director of High School Programs, the Director of Curriculum Programs and Scheduling/Facilities Scheduling, the Director of Grants Management, the Senior Director of Developmental Education and Academic Support, the Director of Academic Technology and Professional Development, and the Administrative Assistant III for the VPAA/CE. Reports to the VPAA/CE. 

Essential Job Functions

Serve as a member of the Vice President of Academic Affairs and Continuing Education (VPAA/CE) Educational Leadership Team.

Responsible for providing supervision, leadership, and management for the following departments: Academic Technology and Professional Development, Curriculum Programs and Scheduling/Facilities Scheduling, Developmental Education, TASC, PCC Library, and Transitional Studies, Grants Management, and High School Programs. 

Responsible for the development, implementation, and coordination plans in support of college-wide student retention and/or to improve current and new retention initiatives and student support services. 

Work with the Director of Academic Technology and Professional Development to expand professional development opportunities for faculty and staff; ensure 100% of course syllabi are uploaded into Moodle (LMS) and the gradebook setup in Moodle matches the course syllabus; ensure Americans with Disabilities Act (ADA) and Department of Education (ED) compliance with all Moodle courses. 

Oversee, monitor, and audit in coordination with the divisional deans and PCC staff the following areas: 

• Curriculum scheduling 
• Curriculum programming maintenance and integrity 
• This includes changes, additions, and deletions in programs of study. 
• Course and program development and implementation of new programs of study 
• Program termination process
• Curricular partnerships, including articulation agreements (memorandums of understanding-MOUs and memorandums of agreement-MOAs), and instructional service agreements (ISAs) 
• Status of North Carolina Community College Performance Measures
• SACS-COC compliance for curriculum programs
• College General Catalog

Develop consistent academic processes to increase efficiency, effectiveness, and quality.

Monitor the status of equitable, student-focused programming and advocacy efforts.

Review and assesses current practices, processes, and policies to ensure alignment with institutional, system-wide, state, federal, and accreditation requirements. 

Chair the Curriculum Review and Academic Calendar Committees and oversee the maintenance and revision of the PCC Academic Calendar.

Co-Chair the Performance Measures Working Group. 

Work with the Director of Curriculum Programs and Scheduling/Facilities Scheduling on researching and implementing predictive analytics into our scheduling system and associated processes.

Maintain custodianship of Ellucian access for curriculum management and other areas pertinent to the position.

Coordinate the management of information for the Curriculum and Instruction (C&I) Unit.

Research, prepare, and present recommendations to the supervisor.

Assist with the coordination of the plans of the Curriculum and Instruction Unit with those of other College units.

Coordinate special projects whenever requested. 

Serves as the State Authorization (SA) and Professional Licensure and Certification (PLC) Compliance Officer. 

Streamline and enhance SA and PLC disclosure workflows to ensure PCC in compliant. 

Collaborate with various colleagues throughout the year to ensure PCC is compliant with State Authorization from a North Carolina (SARA-NC) and federal perspective (NC-SARA). 

Work with colleagues from various departments across campus to ensure PCC is compliant regarding the new Professional Licensure and Certification Federal Regulations 34 CFR 668.14(b)(32)(ii) & (iii). 

Work to ensure 100% compliance with state authorization and professional licensure and certification requirements for the state of North Carolina and the federal government with no instances of non-compliance identified in audits or reviews.

Monitor the status of High School Program recruitment and articulation with local high schools and senior educational institutions.

Work with the Director of High School Programs to increase previous and comparable  Career and College Promise (CCP) enrollment by offering and filling additional sections of Workforce Continuing Education (WCE) courses from each of recently approved CCP WCE pathways which include Pharmacy Technician (PHM), Emergency Medical Services (EMS), Nurse Aide (NAS), and Fire Protection (FIP) Levels1-3. 

Monitor the status of Developmental Education, Transitional Studies, and Academic Support which includes the PCC Library and the Tutorial and Academic Support Center (TASC). 

Monitor the status of faculty and staff professional development, Perkins funding, and all other grants. 

Monitor the status of Distance Learning and third-party vendor course offerings. 

Serve as liaison, representing the Curriculum and Instruction Unit on a variety of committees and task forces.

Receive, prepare, and/or process various internal and external correspondence, records, and reports for the VPAA/CE.

Analyze and monitor the development and administration of the Curriculum and Instruction Unit’s budget by tracking expenditures and trends.

Confer with and provide staff assistance and advice to senior level College staff.

Assist direct report staff by establishing schedules and assigning tasks, monitoring, and reviewing performance, ensuring that projects meet deadlines and are completed in a professional manner. 

Assist in resolving issues related to academic relationships between students and faculty.

Assist with the development and administration of Curriculum and Instruction (C&I) Unit goals. 

Conduct studies and develop reports based upon an analysis of data pertinent to the operation of the Curriculum and Instruction (C&I) Unit and the College.  

Refer to policy and procedure manuals, codes / laws / regulations, publications, and reference texts, etc.  

Demonstrate digital literacy; operates and utilizes various types of office equipment and supplies including computer, smartphone, tablet, copier, fax machine, and calculator.  

Interact and communicate with various internal and external individuals and groups such as students, deans, staff, high school partners, employers, various heads of agencies, etc.  

Perform other related duties as required.

Qualifications or Standards

Master's degree in education or a related field with at least four (4) to six (6) years of higher education experience, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.  

Minimum Training and Experience

Physical Requirements:   Must be physically able to operate a variety of automated machines including telephone, computer, copier, calculator, etc.  Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Position involves mostly sedentary work but may require walking or standing for brief periods of time.  

Data Conception:   Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Interpersonal Communication:   Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of assignments and instructions to assistants. Includes the receiving of information and instructions from upper management.  Evaluates staff performance, giving verbal feedback.

Language Ability:   Requires the ability to read a variety of documents, reports, and books such as catalogs, various manuals, etc.   Requires the ability to prepare documents and reports with the proper format, punctuation, spelling, and grammar, etc.  Has the ability to speak with poise, voice control and confidence.

Intelligence:   Has the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; and to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.  Is able to work with several abstract and concrete variables.  Has the ability to apply principles of rational systems such as counseling, personnel (placement), and human relations, etc., to solve practical problems and work with a variety of concrete variables.

Verbal Aptitude:   Requires the ability to record and deliver information and to follow verbal and written instructions.

Numerical Aptitude:   Requires the ability to utilize mathematical formulas; add, subtract, multiply, and divide numbers; utilize decimals; figure percentages; and apply descriptive statistics.

Form/Spatial Aptitude:   Requires the ability to inspect items for proper length, width, and shape.

Motor Coordination:   Requires the ability to coordinate hands and eyes in using automated office equipment.

Manual Dexterity:   Requires the ability to handle a variety of items, office equipment, computer, calculator, control knobs, switches, etc. Must have moderate levels of eye/hand/foot coordination.

Color Discrimination and Visual Acuity:  Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.

Interpersonal Temperament:   Has the ability to work with people beyond receiving instructions.  The worker needs to relate to people in situations involving more than receiving instructions.  Must be adaptable to performing under minimum stress when confronted with an emergency.

Physical Communication:   Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.)

PERFORMANCE INDICATORS

Knowledge of Job:   Has thorough knowledge of the methods, policies, and procedures of the College as they pertain to the performance of duties of the Assistant Vice President for Curriculum and Instruction. Has considerable knowledge of the practices, procedures, rules, and regulations of the Curriculum and Instruction Unit and the College.  Has considerable knowledge of general office operations, functions, and procedures. Is able to work with confidential files and perform duties with accuracy.  Is able to use independent judgment in routine and non-routine situations.  Is able to apply principles of influence systems with direct reports. Is able to communicate efficiently and effectively with others in person, in writing, and over the telephone in a clear and pleasant manner. Has exceptional human relations and problem-solving skills.  Is able and has the vocabulary required to communicate with all levels of staff, faculty, students, and the public in the performance of the job. Is able to compile, organize, prepare, and maintain an assortment of records, reports, and related information as necessary for the position. Is able to comprehend, interpret, and apply regulations, procedures, and office operations.  Is able to read, understand and complete requests and work assignments in a timely fashion. Is able to prioritize, estimate time, materials, and supplies required to complete various routine and non-routine activities.   Is able to learn and apply new skills needed to promote efficient and effective completion of duties. Has excellent organizational skills.  Is able to work with all types of emergency situations with students, faculty, and staff, as necessary.  Is able to operate a variety of types of office equipment and machines.   Is able to work under stressful conditions related to meeting deadlines, being responsible for highly visible programs, and not having adequate space and/or resources.

Quality of Work:   Maintains high standards of accuracy in exercising duties and responsibilities.  Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.  Maintains high quality communication and interaction with all College departments and divisions, co-workers, and the public.

Quantity of Work:   Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively to produce quantity of work which consistently meets standards and expectations of the College.

Dependability:  Assumes responsibility for completing assigned work.   Completes assigned work within deadlines in accordance with directives, College policy, standards, and prescribed procedures.  Remains accountable to assigned responsibilities in the technical, human, and conceptual areas.

Attendance:  Attends and remains at work regularly and adheres to College policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation time and time-off requests.

Initiative and Enthusiasm:   Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.   Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Judgment:  Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.   Seeks expert or experienced advice where appropriate and researches problems, situations, and alternatives before exercising judgment.

Cooperation:  Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with College policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the College.

Relationships with Others:   Shares knowledge with managers, supervisors, and staff for mutual and College benefit. Contributes to maintaining high morale among all College employees. Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public to maintain good will toward the College and to project a good College image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons to maintain good will within the College. Emphasizes the importance of maintaining a positive image within the College. Interacts effectively with higher management, Vice President, other College professionals and the public.

Coordination of Work:   Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology.  Avoids duplication of effort.  Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.  Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.  

Safety and Housekeeping:   Adheres to all safety and housekeeping standards established by the College and various regulatory agencies.   Sees that the standards are not violated.  Maintains a clean and orderly workplace.  

Planning:  Plans, directs, and uses information effectively to enhance activities and production of the department. Knows and understands the expectations of the College regarding the activities of the department and works to see that these expectations are met.  Designs and formulates ways, means, and timing to achieve the goals and objectives of the department and the College. Within the constraints of College policy, formulates the appropriate strategy and tactics for achieving departmental and College objectives. Organizes, arranges, and allocates manpower, financial and other designated resources in an efficient and effective way to achieve the goals and objectives of the department and the College.

Organizing:  Organizes own work and that of subordinate staff well.   Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all College and department matters affecting them and/or of concern to them.

Staffing:  Works with the Personnel Department to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and College. Facilitates the development and training of department personnel to ensure they are properly oriented and trained.

Leading: Provides a work environment, which encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied.  Provides adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercises enthusiasm in influencing and guiding others toward the achievement of College goals and objectives.

Controlling:  Provides a work environment, which is orderly and controlled.   Coordinates, audits, and controls manpower and financial resources efficiently and effectively.   Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively.   Has a clear and comprehensive understanding of College standards, methods, and procedures.   

Delegating:  Assigns additional duties to staff as necessary and/or appropriate to meet department goals, enhance staff abilities, build confidence on the job, and assist staff members in personal growth.  Has confidence in staff to meet new or additional expectations.

Decision Making:   Exercises discretion and judgment in developing and implementing courses of action affecting the department.  When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives.

Creativity:  Regularly seeks new and improved methodologies, policies, and procedures for enhancing the effectiveness of department and College. Employs imagination and creativity in the application of duties and responsibilities.   Is not averse to change.

Human Relations:   Strives to develop and maintain good rapport with all staff members. Listens to and considers their suggestions and complaints and responds appropriately.   Maintains the respect and loyalty of staff.

Policy Implementation:   Has a clear and comprehensive understanding of College policies regarding the department and College function. Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.

Policy Formulation:   Keeps abreast of changes in operating philosophies and policies of the College and continually reviews department policies to ensure that any changes in College philosophy or practice are appropriately incorporated.  Also understands the relationship between operating policies and practices and department morale and performance.  Works to see that established policies enhance same.

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